Create efficient workflows with these 5 must-use AI task delegation tools
- Haly Mould
- May 3
- 3 min read
Updated: May 5
Running a small business is a whirlwind of activity. You're constantly putting out fires and struggling to find enough hours in the day. Many small business owners find themselves overwhelmed and struggling to delegate effectively.
This is where the power of Artificial Intelligence (AI) comes in. Let’s explore five must-use AI tools that can revolutionize your task management and delegation.
Your AI-Powered Project Manager
Asana is a well-established project management platform leveraging AI to boost productivity. While not solely an AI tool, Asana has integrated AI features that can significantly improve task delegation.
For small businesses, Asana's AI capabilities can be a game-changer. Asana frees up valuable time for small business owners and their teams to focus on more strategic initiatives. Asana's AI can:
Predict potential project roadblocks
Suggest task dependencies
Automate routine tasks
Asana offers several pricing tiers: a free plan for personal use, $10.99 per user per month for growing teams, and $24.99 per user per month for businesses.
AI for Streamlined Workflows
Wrike is another powerful project management platform embracing AI to simplify task delegation and improve team collaboration. It goes beyond basic task assignments by offering intelligent features that streamline workflows and boost productivity. Wrike lets you easily view which assignee is responsible for each specific initiative, providing clear accountability and transparency across your team.
Wrike also offers:
Intelligent task prioritization
Project data analysis
Automated routine tasks
Wrike offers a range of pricing plans to suit different business needs. Its pricing structure includes a free plan for new teams, $10 per user per month for small teams, $24.80 per user per month for businesses, and two additional plans for more complex needs.
AI-Enhanced Organization and Collaboration
Notion is a versatile workspace that combines note-taking, project management, and database functionalities. While it is not explicitly marketed as an AI-first tool, its flexible structure and integrations allow users to leverage AI in various ways. This means you can tailor Notion to your specific needs and incorporate AI where it's most beneficial.
Notion can:
Help with task descriptions and project documentation
Help delegate tasks and track progress
Share feedback with your team
Notion offers a free plan for individuals, $10 per month/per seat for small teams, $15 per month/per seat for businesses, and an enterprise plan for larger organizations.
AI for Supercharged Productivity
ClickUp is a comprehensive productivity platform that incorporates AI to help you manage tasks and projects more effectively, going beyond basic task management to provide intelligent assistance. ClickUp's AI isn't just about automating simple actions; it's about providing data-driven insights and streamlining workflows.
ClickUp's AI can:
Automate routine tasks
Prioritize tasks
Generate summaries of project progress
ClickUp's pricing includes a free plan for personal use, $7 per user per month for small teams, $12 per user per month for mid-sized teams, and a custom enterprise plan.
AI-Powered Task Management
Todoist is a popular task management app that leverages AI to help you stay organized and productive, offering more than just a digital to-do list. Todoist's AI goes beyond simple task capture by providing intelligent assistance to help you manage your time and priorities effectively. It doesn't just store your tasks; it actively helps you decide when to do them.
Todoist's AI can:
Suggest due dates for your tasks
Help you prioritize your tasks
Make it easy to add tasks
Todoist offers a free plan with basic features, as well as paid plans with advanced AI capabilities and integrations. Todoist offers a free plan for personal use, $4 per month for Pro, and $6 per month for Business.
Choosing the Right Tool
Choosing the right AI-powered task delegation tool for your business depends on your needs and budget.
Consider factors such as:
The size of your team
The complexity of your projects
The specific AI features that are most important to you.
Don't be afraid to try out free trials of these tools to see which best fits your workflow.
By embracing AI-powered task delegation tools, you can free up valuable time, improve team collaboration, and ultimately focus on growing your business.
Looking for More Options?
Beyond the core tools discussed, several other platforms incorporate AI to enhance task delegation and productivity. Consider these additional tools as you explore the best fit for your small business:
